Exception from Full Regulation

Exceptions to the Hazardous Materials Regulations for the Transportation of Aqueous Solutions of Alcohol

In an earlier article I discussed the exception to the Hazardous Materials Regulations of the US DOT (HMR) available for the transportation in commerce of certain alcoholic beverages that are designed for consumption and not for industrial use.  There is also an exception to the HMR available for the transportation in commerce of aqueous solutions of alcohol that are not intended for consumption and would instead – I assume – have an industrial or commercial application.

The exception for aqueous solutions of alcohol, found at 49 CFR 173.150(e), allows for two options provided the materials is an aqueous solution containing ≤24% alcohol by volume and no other hazardous material…

  1. May be re-classed as a combustible liquid.  The Combustible Liquid Exception, if you haven’t heard of it before, provides relief from all of the HMR if certain conditions are met.  This article of mine reviews the Combustible Liquid Exception to the HMR.
  2. Is not subject to the requirements of the HMR if it contains ≥50% water.

And what does “not subject to the requirements of the HMR” mean in practice?  Well, it means none of the below is necessary for your shipment:

  • Shipping papers
  • Placards
  • Labels
  • Markings
  • Specification packaging
  • HazMat Employee training
  • Registration with the PHMSA

Like many other exceptions to the HMR, this one is allowed by the US DOT because the Agency feels the transportation of this material will not pose an unreasonable risk to human health or the environment when transported in commerce.  Those materials that it determines to pose an unreasonable risk are subject to the full regulations of the HMR.  HazMat Employee training is a good way for you to learn about the transportation of hazardous materials, exceptions to the HMR, and your responsibilities as a HazMat Employer and a shipper of hazardous materials.  Contact me for a free consultation of your training needs.

Exceptions to the Hazardous Materials Regulations for the Transportation of Alcoholic Beverages – 49 CFR 173.150(d)

Truck Transporting Alcoholic Beverages

Don’t see any placards; do you?

You’ve probably noticed that the various alcohol distribution trucks you see on the road do not display placards for flammable liquids as you might expect; why?  The answer is the exception to the Hazardous Materials Regulations of the USDOT/PHMSA for the transportation in commerce of alcoholic beverages found at 49 CFR 173.150(d).

49 CFR 173.150(d) reads:

Alcoholic beverages. (1) An alcoholic beverage (wine and distilled spirits as defined in 27 CFR 4.10 and 5.11), when transported via motor vehicle, vessel, or rail, is not subject to the requirements of this subchapter if the alcoholic beverage:

(i) Contains 24 percent or less alcohol by volume;

(ii) Is contained in an inner packaging of 5 L (1.3 gallons) or less; or

(iii) Is a Packing Group III alcoholic beverage contained in a packaging 250 liters (66 gallons) or less;

(2) An alcoholic beverage (wine and distilled spirits as defined in 27 CFR 4.10 and 5.11), when transported via aircraft, is not subject to the requirements of this subchapter if the alcoholic beverage:

(i) Contains 24 percent or less alcohol by volume;

(ii) For transportation aboard a passenger-carrying aircraft, contains more than 24% but not more than 70% alcohol by volume when in unopened retail packagings not exceeding 5 liters (1.3 gallons) carried in carry-on or checked baggage, with a total net quantity per person of 5 liters (1.3) gallons (See §175.10(a)(4) of this subchapter); or

(iii) When carried as cargo, contains more than 24% but not more than 70% alcohol by volume in an inner packaging not exceeding 5 L (1.3 gallons).

So, we must first determine if our HazMat meets the definition of an alcoholic beverage for the purposes of this exception.  An alcoholic beverage must be one of the following two:

  • Wine as defined at 27 CFR 4.10.
    A bottle of wine

    Drink – and ship HazMat – responsibly!

Or…

  • Distilled spirits as defined at 27 CFR 5.11.

Definitions for both are included at the end of this article.

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So, if it is an alcoholic beverage, it is not subject to the HMR (shipping papers, placards, labels, markings, specification packaging, etc.) if it…

  • Contains ≤24% alcohol by volume.

Or…

  • Is in an inner packaging of 5L (1.3 gallons) or less.

Or…

  • Is a Packing Group III alcoholic beverage in a packaging of ≤250L (66 gallons).

Two USDOT/PHMSA interpretations confirm that this exception may be used for alcoholic beverages that meet any one of the above three conditions:  §173.150(d)(1)(i), (ii), or (iii). (10-0014, 09-0140)  Though both of the letters of interpretation are answering question about shipping alcoholic beverages by air, they still make reference to the three conditions of §173.150(d)(1).

Note a subtle but important distinction in the packaging type of these conditions.  §173.150(d)(1)(ii) refers to an “inner packaging” whereas §173.150(d)(1)(iii) refers simply to a “packaging”.  The use of the term inner packaging refers to a container that will be placed into outer packaging forming what’s known as combination packaging for its transportation.  An example of this would be a 1 gallon jug of wine (inner packaging) packed into a wooden crate (outer packaging or just “packaging”) for shipment .  §173.150(d)(1)(ii) doesn’t limit the volume of the outer packaging, so it could be much more than 66 gallons.

The condition of §173.150(d)(1)(iii) does not set a limit on the alcohol content or the volume of the inner packaging but it does limit its use to a Packing Group III Flammable Liquid, the least dangerous of the flammable liquids, and limits the volume of the entire packaging to no more than 66 gallons.

The transportation of an alcoholic beverage by air (either passenger or cargo) may be subject to an exception found at 173.150(d)(2).  That article will have to wait until a later day, however.  If you’re interested  just ask me and I’ll look into it.

If your HazMat is not an alcoholic beverage designed for consumption, there may still be an exception available for its transportation if it meets the definition of an aqueous solution of alcohol.  Read this article for an exception available for the transportation of aqueous solutions of alcohol.

Definitions:

Wine. (1) Wine as defined in section 610 and section 617 of the Revenue Act of 1918 (26 U.S.C. 5381-5392), only if for nonindustrial use and containing not less than 7 percent and not more than 24 percent of alcohol by volume; and

(2) Other alcoholic beverages not so defined, but made in the manner of wine, including sparkling and carbonated wine, wine made from condensed grape must, wine made from other agricultural products than the juice of sound, ripe grapes, imitation wine, compounds sold as wine, vermouth, cider, perry, and sake, only if for nonindustrial use and containing not less than 7 percent and not more than 24 percent of alcohol by volume.

Distilled spirits. Ethyl alcohol, hydrated oxide of ethyl, spirits of wine, whisky, rum, brandy, gin, and other distilled spirits, including all dilutions and mixtures thereof, for nonindustrial use. The term “distilled spirits” shall not include mixtures containing wine, bottled at 48 degrees of proof or less, if the mixture contains more than 50 percent wine on a proof gallon basis.

Note that while wine has a defined alcohol content (≥7% and ≤24%) distilled spirits do not.  Both, however, are meant for “nonindustrial use”.

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You may not have anything to do with the shipment of alcoholic beverages, but this article illustrates the fact that hazardous materials, the HMR, and exceptions to the HMR surround us everyday.  Many materials we regard as common:  fuel, wine, batteries, cleaners, and more, are all hazardous materials regulated in some way by the USDOT/PHMSA when transported in commerce.  This includes the hazardous materials, including hazardous waste, received at or shipped from your facility.  Contact me for a free consultation of your training needs.

Shipment of Empty Division 2.2 Compressed Gas Cylinders

When transported in commerce, a Division 2.2 Non-Flammable Gas must comply with all of the requirements of the Hazardous Material Regulations (HMR) of the US Department of Transportation.  When empty, a packaging of Division 2.2 Non-Flammable Gas is allowed to use an exception found at 49 CFR 173.29 that allows for the transportation of the empty packaging as a non-hazardous material, not subject to the HMR.  This is important, because 49 CFR 173.29(a) states the US DOT’s position that, besides exceptions to the regulation, like this one, an empty packaging containing residue is regulated the same as if the packaging was full; it reads,

Except as otherwise provided in this section, an empty packaging containing only the residue of a hazardous material shall be offered for transportation and transported in the same manner as when it previously contained a greater quantity of that hazardous material.

To use this exception to the HMR, the packaging must meet the following conditions:

  1. Packaging contains only the residue of a Division 2.2 Non-Flammable Gas.
  2. The gas is not ammonia, anhydrous.
  3. There are no subsidiary hazards associated with the gas.
  4. The gas is at a gauge pressure of <200 kPA (29.0 psig); at 20°C (68°F).
  5. No material in the packaging is a Hazardous Substance, Hazardous Waste, or a Marine Pollutant as defined at 49 CFR 171.8.

This means that as long as it meets the above 5 conditions, an empty Division 2.2 Non-Flammable Gas may be shipped off-site (eg. returned to the supplier for reuse) without the need for shipping papers, placards, labels, markings, trained personnel, etc.

As the shipper of an empty packaging of a Division 2.2 Non-Flammable Gas you are responsible to ensure that all markings, labels, and placards that identify the empty packaging as a hazardous material are removed, obliterated, or securely covered.  This is not necessary if…

  1. The packaging is not visible in transportation, and;
  2. The packaging is loaded by the shipper and unloaded by the shipper or consignee.  Per 49 CFR 171.8, “Consignee means the person or place shown on a shipping document, package marking, or other media as the location to which a carrier is directed to transport a hazardous material.”

The transportation of hazardous materials can be tricky.  Sometimes there is an exception like this one for certain hazardous materials, and sometimes there isn’t.  It’s up to you to know which regulations apply to your operations and how to comply with them.  Attendance at my HazMat Employee Training is a good way to learn what you need to know in order to safely ship hazardous materials.

Exception to the Segregation Restrictions of 49 CFR 177.848 for Lab Packs of Hazardous Waste

49 CFR 173.12 contains many exceptions to full regulation for shipments of hazardous waste in a lab pack.  In an earlier blog post I discussed the exception in 173.12(d)that removes the need to include the technical name of a hazardous material when shipping lab packs of hazardous waste with a generic shipping name such as:  Waste Flammable Liquid, n.o.s.  This article will focus on the relief from the requirements to segregate HazMat -including hazardous waste – in transportation, found in 173.12(e).

If the requirements of this section are met – more on that below – then lab packs of hazardous waste are not subject to the segregation requirements of…

  • 49 CFR 174.81(d) for shipments by rail,
  • 49 CFR 176.83(b) for shipments by vessel, or;
  • 49 CFR 177.848(d) for shipments by highway,

The purpose of the segregation restrictions is to prevent the transportation, or storage in transportation, of hazardous materials that may be incompatible and thus pose an unreasonable risk to life, property, or the environment.  However, PHMSA has determined that if packaged properly, the small volumes of hazardous waste in a lab pack can be transported safely without these restrictions.

Note that this exception to the segregation requirements does not apply to shipments by air.  In that case, the requirements of the International Air Transport Association (IATA) must be complied with in addition to and separate from the regulations of the PHMSA/US DOT.

To be subject to the exception, the hazardous waste must be packaged as a lab pack.  The PHMSA doesn’t define a lab pack, instead it refers you to the Appendix C Glossary of the RCRA Compliance Manual 2011 which defines a lab pack as “Drums filled with many small containers packed in non-biodegradable absorbent materials.”   This type of packaging is most commonly used when a hazardous waste generator – not necessarily a “lab” – has many small containers of hazardous waste for disposal.

To use the exception, the lab pack must meet the requirements of 49 CFR 173.12(b) which first specifically identifies the hazardous wastes that may not take advantage of this exception or any other found in this section, they are:

  1. A material poisonous-by-inhalation
  2. A Division 6.1, Packing Group I material
  3. Chloric Acid
  4. Oleum (fuming sulfuric acid)

173.12(b) goes on to identify the Class and Division of lab packed hazardous waste that are authorized to use this exception as long as they are packaged in combination packagings as required by this section (see below) and are shipped for disposal by highway, rail, or cargo vessel; they are:

  • Class 3 Flammable or Combustible Liquid
  • Division 4.1 Flammable Solid
  • Division 4.2 Spontaneously Combustible
  • Division 4.3 Dangerous When Wet
  • Division 5.1 Oxidizer
  • Division 5.2 Organic Peroxide
  • Division 6.1 Poison
  • Class 8 Corrosive
  • Class 9 Miscellaneous

What are the combination packaging requirements of this section that must be used if the hazardous waste lab packs are to utilize the exception?  Well, briefly…

The inner packaging must either be glass of ≤4 L (1 gal) rated capacity or metal or plastic of ≤20 L (5.3 gal) rated capacity.  Inner packagings of liquids must be surrounded by a chemically compatible absorbent material sufficient to absorb the liquid contents.

The outer packaging may contain only one Class of waste material, may not contain incompatibles (ie. acid and base, some organic and inorganic, etc.), and it must be a type of packaging listed in 49 CFR 173.12(b)(2)(ii).  Note that the US EPA land disposal restrictions at 40 CFR 268.42(c) limit the packaging/container you may use if the entire lab pack is going straight to landfill or incineration.  By and large a open-top steel drum of at least packing group III condition will be OK.  Also The gross weight of the combined packaging (inner & outer packaging, absorbents and contents) may not exceed 205 KG (452 lb).

So, before you prepare a lab pack of hazardous waste for off-site shipment, ask yourself, “Is it…

  • not a prohibited material?
  • an authorized Class or Division?
  • to be shipped by highway, rail, or cargo vessel?
  • packaged in compliance with combination packaging requirements of 49 CFR 173.12(b)(2)(ii)?

If you answered ‘yes’ to all of the above, then lab pack shipments of the hazardous waste are not subject to the transportation segregation restrictions if they also are blocked and braced so that they are separated from incompatible materials by at least 4 feet horizontally and maintained at least 4 inches off the floor of the vehicle.

I suggest you read 173.12(e) as necessary for a full description of additional requirements for shipments of the following incompatible materials.

  1. The vehicle may not contain Class 1 explosives, Class 7 radioactive, or uncontainerized hazardous waste.
  2. Waste cyanides and waste acids must be packaged as specified in 173.12(e)(2).
  3. Waste Division 4.2 Spontaneously Combustible and Class 8 Corrosive Liquids must be packaged as specified in 173.12(e)(3).
  4. Waste Division 6.1, PG I, Hazard Zone A Poison Inhalation Hazards and Class 3, Class 8 liquids, or Division 4.1, 4.2, 4.3, 5.1, and 5.2 materials must be packaged as specified in 173.12(3)(4).
In the scope of a blog post like this, and with so many variable possible, I can only hope to outline the regulations and point you in the right direction to find the answer for yourself.  If you ship lab packs of hazardous waste, you should make you and your HazMat Employees very familiar with 49 CFR 173.12.

 

The Exception From use of the Technical Name for Lab Pack Shipments of Hazardous Waste

Sometimes when shipping hazardous materials the proper shipping name does not adequately describe the contents of the shipment.  An example of this, found in the Hazardous Materials Table (HMT) at 49 CFR 172.101 is the proper shipping name of:  Flammable Liquids, n.o.s. This entry and others like it contain the letter ‘G’ in column 1 of the HMT.  The ‘G’ stands for generic and indicates that one or more technical names must be included with the proper shipping name on the shipping paper and on the package.

An earlier article I wrote addressed the requirement to use the technical name when shipping HazMat, you may read it here.  In this article I will address one of the exceptions for the shipment of hazardous waste in lab packs found in49 CFR 173.12.  The exception provides relief from the requirement to use technical names when shipping lab packs of hazardous waste.

The PHMSA doesn’t define a lab pack, instead it refers you to the Appendix C Glossary of the RCRA Compliance Manual 2011 which defines a lab pack as “Drums filled with many small containers packed in non-biodegradable absorbent materials.”   This type of packaging is most commonly used when a hazardous waste generator – not necessarily a “lab” – has many small containers of hazardous waste for disposal.

49 CFR 173.12(b) first specifically identifies the hazardous wastes that may not take advantage of this exception or any other found in this section, they are:

  1. A material poisonous-by-inhalation
  2. A Division 6.1, Packing Group I material
  3. Chloric Acid
  4. Oleum (fuming sulfuric acid)

It goes on to identify the Class and Division of lab packed hazardous waste that are excepted as long as they are packaged in combination packagings as required by this section (see below) and are shipped for disposal by highway, rail, or cargo vessel, they are:

  • Class 3 Flammable or Combustible Liquid
  • Division 4.1 Flammable Solid
  • Division 4.2 Spontaneously Combustible
  • Division 4.3 Dangerous When Wet
  • Division 5.1 Oxidizer
  • Division 5.2 Organic Peroxide
  • Division 6.1 Poison
  • Class 8 Corrosive
  • Class 9 Miscellaneous

What are the combination packaging requirements of this section that must be used if the hazardous waste lab packs are to utilize the exception?  Well, briefly…

The inner packaging must either be glass of ≤4 L (1 gal) rated capacity or metal or plastic of ≤20 L (5.3 gal) rated capacity.  Inner packagings of liquids must be surrounded by a chemically compatible absorbent material sufficient to absorb the liquid contents.

The outer packaging may contain only one Class of waste material, may not contain incompatibles (ie. acid and base, some organic and inorganic, etc.), and it must be a type of packaging listed in 49 CFR 173.12(b)(2)(ii).  Note that the US EPA land disposal restrictions at 40 CFR 268.42(c) limit the packaging/container you may use if the entire lab pack is going straight to landfill or incineration.  Also The gross weight of the combined packaging (inner & outer packaging, absorbents and contents) may not exceed 205 KG (452 lb).

So, before you prepare a lab pack of hazardous waste for off-site shipment, ask yourself, “Is it…

  • not a prohibited material?
  • an authorized Class or Division?
  • to be shipped by highway, rail, or cargo vessel?
  • packaged in compliance with combination packaging requirements of 49 CFR 173.12(b)(2)(ii)?

If you answered yes to all of the above, then you may take advantage of the following exceptions:

  1. A generic description from the Hazardous Materials Table may be used in place of specific chemical names, when two or more chemically compatible waste materials in the same hazard class are packaged in the same outside packaging.  This means that a combination packaging containing several containers of sulfuric, nitric, and hydrochloric acid can utilize the proper shipping name of:  Waste Corrosive Liquids, n.o.s.  Read here for an explanation of when to use the word “waste” with a proper shipping name.
  2. You need not include the technical name(s) on the shipping paper or on the package even if there is a ‘G’ in column 1 of the HMT for that proper shipping name.

But, as Columbo used to say, “Just one more thing…”  If the hazardous waste is also a hazardous substance(defined at 49 CFR 171.8), then it must be described as required in 49 CFR 172.203(c).  Which means you need to make sure the name of the hazardous substance and the letters ‘RQ’ are included with the proper shipping name on the shipping paper and the package.

To learn more about shipping hazardous waste, hazardous substances, hazardous materials, and all the requirements of a HazMat Employee, attend one of my training events.  My training also covers the US EPA training requirements for generators of hazardous waste.  You can complete both of these training requirements in one day.

Contact me to schedule on-site training!

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Status of Special Permits of the US DOT for the Transportation of HazMat

A Special Permit is a document which authorizes a person to perform a function that is not currently authorized by the Hazardous Material Regulations (HMR).  They are allowed when a person can demonstrate that the function can be performed safely or is otherwise necessary, such as in the event of an emergency.  Much more about Special Permits, Exemptions, Approvals, and Regulatory Exceptions may be learned by reading an earlierarticle of mine on the subject.  The purpose of this article is to report the status of several Special Permits and what must be done if a person wishes to continue to use them.

DOT-SP 11248

This Special Permit authorizes the manufacture, marking, sale and use of a specially designed combination packaging system manufactured by HAZMATPAC, Inc. of Houston, TX.  A HazMat shipper or carrier does not need a written approval from the PHMSA in order for them to take advantage of its conditions.  A portion of the Special Permit was incorporated into 49 CFR 173.13(c)(1)(ii) (effective 10.1.10, HM233A) to allow for an alternative packaging configuration.  This incorporation into the regulations means that the alternative packaging method is now included specifically in 49 CFR 173.13 for all regulated shippers and carriers whereas before its use was limited solely to the Special Permit.  The Special Permit has an expiration date of 12.31.14 and must be renewed by HAZMATPAC or some other packaging manufacturer in order to continue its use.

DOT-SP 13192

This Special Permit authorizes the transportation by highway of certain cyanide mixtures capable of liberating hydrogen cyanide (HCN), with acids if both hazardous materials are packaged as lab packs or non-bulk packages.  Without this Special Permit, acids and cyanide mixtures capable of liberating HCN are prohibited from being transported in the same vehicle pursuant to 49 CFR 177.848(c).  The use of this Special Permit by a carrier or shipper requires written approval from the PHMSA.  However, effective 10.1.10 in HM233A, the segregation requirements of 49 CFR parts 174 (Carriage by Rail), 175 (Carriage by Vessel), and 177 (Carriage by Public Highway) were amended to allow for the transportation of lab pack quantities of Division 4.2 PG I, Division 5.2, and Division 6.1 PG I (Hazard Zone A) with other waste materials if specific packaging requirements are met.  This incorporates some of DOT-SP 13192 into the regulations, but not all.  A HazMat shipper or carrier must determine if they can now use the regulatory exception or if they must obtain approval from PHMSA to use the Special Permit.

DOT-SP 11624

This Special Permit allows for the transportation of certain hazard class 3 (flammable) waste paints and paint related materials in metal or plastic pails and then packaged in cubic yard boxes, dump trailers and roll-off containers.  This Special Permit is currently effective and none of its conditions have been incorporated into the Hazardous Materials Regulations (HMR) as an exception.  Therefore, a shipper or carrier of HazMat must have written approval from the PHMSA before it may avail itself of the conditions of this Special Permit.

DOT-SP 10949

This Special Permit authorizes the transportation by highway of lab pack quantities of cyanides with non-lab packed acids of ≤55 gallons per package.  This Special Permit is currently effective and none of its conditions have been incorporated into the Hazardous Materials Regulations (HMR) as an exception.  Therefore, a shipper or carrier of HazMat must have written approval from the PHMSA before it may avail itself of the conditions of this Special Permit.

Sometimes the PHMSA incorporates an entire Special Permit into the regulations as an exception if they feel confident the safety of HazMat Employees, emergency responders, and the general public is ensured.  Other times, as is the case with DOT-SP 11248 & DOT-SP 13192, only a portion of the Special Permit is incorporated into the regulations.  This leaves the shipper or carrier to determine if they must obtain written approval to use the Special Permit or if they can rely on the regulatory exception in the HMR.  Additional information about Special Permits can be found on the PHMSA website.  There you can perform a search of available Special Permits and who has received permission to use them.

You can learn more about the PHMSA HazMat regulations and how they apply to you at the ‘FAQs’ or ‘Articles’ pages of my website.  Or, you can register for one of my open enrollment training events where I fulfill the training requirements of the PHMSA at 49 CFR 172, Subpart H and the US EPA at 40 CFR 265.16.

Special Permits, Exemptions, Approvals and Exceptions to the US DOT Hazardous Material Regulations

The Hazardous Materials Regulations (HMR) contain everything you need to know about the transportation of hazardous materials in commerce; or do they?  The Pipeline and Hazardous Materials Safety Administration (PHMSA) within the US DOT understands that in some situations a hazardous material may be transported safely even when not in compliance with the HMR due to technological advancement, additional safety precautions unforeseen by the PHMSA, or an emergency situation such as war or natural disaster that may require temporary relief from the full HMR.  It is for those reasons – and others – that special permitsapprovalsexemptions and regulatory exceptions were created.  I will briefly summarize the characteristics of these regulatory extensions, how they may be of use, and where more information is available.

Special Permits:

A special permit may be requested for any aspect of the HMR and is defined at 49 CFR 171.8 as, “a document issued by the Associate Administrator, or other designated Department official, under the authority of 49 U.S.C. 5117 permitting a person to perform a function that is not otherwise permitted under subchapter A or C of this chapter, or other regulations issued under 49 U.S.C. 5101 et seq. ( e.g., Federal Motor Carrier Safety routing requirements).”   Special permits – once known as exemptions; the name was changed because it sounded too much like an exception (more on that later) – may be granted to an applicant for an emergency situation, or when a safe alternative to the HMR can be demonstrated.

The application must meet the requirements of 49 CFR 107, Subpart B and include evidence that the special permit will achieve the same safety level of the HMR or is consistent with the public interest (ie. the benefit to the public of the special permit outweighs the risk, such as in an emergency).  PHMSA’s review of your application will include an evaluation of your compliance history, I don’t suggest you request a special permit for something you have been issued a violation.

If the special permit is granted, compliance with its requirements are the responsibility of the applicant; this includes training HazMat Employees on its conditions and submitting a new application prior to its expiration date.  Your requirements are the same if your application creates a new special permit or you apply to be a party to an existing one.  You need not be party to a special permit if you are a carrier forwarding a hazardous material under someone else’s special permit as long as you do not re-package the HazMat.

A guidance document with more information about special permits can be found here.  If you wish to learn if a special permit exists that you may wish to be a party to, a Special Permit Search Tool can be found here.  The search capability is limited however, so you might be best served by speaking directly with the HazMat Info Line @:  800.467.4922.  It is not uncommon for some or all of the conditions of a special permit of proven safety to be converted to a regulatory exception by the PHMSA.  In this case the conditions of the former special permit are codified in the regulations and are available for use by all of the regulated community.  More on exceptions in just a little bit.

Approvals:

Approvals – similar to special permits in many respects (see here for a point-by-point comparison) – are defined at 49 CFR 171.8 as, “a written authorization, including a competent authority approval, from the Associate Administrator or other designated Department official, to perform a function for which prior authorization by the Associate Administrator is required under subchapter C of this chapter (49 CFR parts 171 through 180.)”  The biggest difference between a special permit and an approval is that the HMR must contain a specific allowance for the approval in order for it to be issued.  If no specific allowance is present in the HMR, then a special permit must be requested in order to get relief from the regulations.  Other characteristics of an approval include:

  • May offer relief from the regulations if a level of safety can be guaranteed or the public interest is served.
  • A written application must be submitted and written documentation of approval granted.
  • May cover domestic or international transportation (special permits are good for domestic transportation only).
  • Unlike special permits, you may not apply to be party to an approval; each approval is specific to its applicant.
  • Unlike special permits, approvals typically do not have an expiration date and are valid until terminated, there is change in the product or circumstances, or it is incorporated into the HMR.

More information about approvals – including search tools – can be found here.  If unable to find what you need, I again recommend you to the HazMat Info Line @:  800.467.4922.

Exceptions:

Special permits (formerly known as exemptions) and approvals – after many years – may find themselves codified in the HMR as exceptions if they have been proven to achieve an adequate level of safety or serve the public interest.  Once made into an exception, they are available for use by anyone without written approval from PHMSA.  Exceptions can come in many different forms and are found throughout the HMR.  Some of the most common/useful include:

When shipping HazMat you may come upon an occasion where the HMR does not allow you to do something you feel necessary; don’t give up, there may be a regulatory exception that fits just what you are trying to do, the authorization to request an approval may exist, a special permit may already exist that you may apply to be party to, or PHMSA may grant your request for a new special permit.  In any case, awareness of the regulations through training will help you have a better understanding of the options available to you, and hey; training is what I do! Join me at one of my nationwide open enrollment training events to learn about the regulations pertaining to the transportation of HazMat and the US EPA regulations regarding the handling of hazardous waste.  This one day of training fulfills the regulatory requirements of the PHMSA for the transportation of HazMat Employees per 49 CFR 172, Subpart H and those of the US EPA for Large Quantity Generators of hazardous waste per 40 CFR 265.16.

US DOT Exception for Combustible Liquid Hazardous Materials

You may be familiar with several hazardous materials such as diesel fuel or kerosene that, depending on their formulation, may have a slightly higher flashpoint than more obvious flammable liquids such as gasoline.  However, you may not be aware of the exclusion from full regulation that is allowed for these high-flash materials and how it may be of use to you.

combustible liquid is defined at 49 CFR 173.120(b)(1) as any liquid that does not meet the definition of any other hazard class and has a flash point of >60˚C (>140˚F) and <93˚C (<200˚F).  A flammable liquid is defined at 49 CFR 173.120(a) as a liquid with a flash point ≤60˚C (≤140˚F), or any liquid in bulk packaging with a flashpoint ≥37.8˚C (≥100˚F) that is intentionally heated and transported above its flashpoint (some exceptions).

There are great advantages to shipping a hazardous material as a combustible liquid instead of as a flammable liquid which will be addressed later.  However, what are you to do if the flashpoint of your hazardous material is ≤60˚C (≤140˚F), thus making it a flammable liquid by definition?  Do you have no choice but to ship it as a flammable liquid?  Not necessarily; there is a regulatory exemption [see 49 CFR 173.150(f)] that allows you to reclassify and ship a flammable liquid as a combustible liquid.  To do so, your flammable liquid must meet the following conditions:

  • Doesn’t meet the definition of any other hazard class.
  • To be transported within the U.S. only.
  • Has a flashpoint of ≥100˚F and ≤140˚F. Click here for an illustration of these temperature ranges.
  • To be transported by rail or highway.
  • Is not a flammable liquid that is also an elevated temperature material that has been intentionally heated and is transported above its flashpoint.

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If you are able reclassify your flammable liquid as a combustible liquid, you must research further to see which of the two following options are available to you.

Option 1:

If the combustible liquid is in a non-bulk package and is not a hazardous waste, hazardous substance, or marine pollutant; then it is not subject to any of the Hazardous Materials Regulations.

Option 2:

If the combustible liquid is in a bulk package or is a hazardous waste, hazardous substance, or marine pollutant; then it is still subject to the following requirements of the HMR:

  • Shipping papers.
  • Markings.
  • Placarding (if in bulk only).
  • Incident reporting.
  • The general packaging requirements of 49 CFR 173, Subpart B.
  • Triennial HazMat Employee training.
  • Emergency response information.

The only exceptions allowed in Option 2 then are those for package labeling and security plans, not as good as option 1, but better than nothing.

Contact me with any questions you may have about the transportation of hazardous materials by air, highway, vessel, or rail

International and Domestic

Daniels Training Services

815.821.1550

Info@DanielsTraining.com

https://www.danielstraining.com/

Perhaps the combustible liquid exemption may be suitable for your operations, perhaps not.  If you are able to reclassify your flammable liquid to a combustible liquid and then use Option 1, you will see a significant reduction in your regulatory requirements and related costs.  In any event, knowing about this exemption and others can provide you with a more complete knowledge of the Hazardous Material Regulations.

US EPA and US DOT Regulations for the Handling and Transportation of Samples of Hazardous Materials and Hazardous Waste

Q:  I need to ship a small amount of our product (let’s say <1 gallon of a flammable solvent blend) from our distribution facility in Des Moines, IA to our QC lab in Akron, OH.  Our salespeople travel this route regularly by company car, can I have one of them transport this hazardous material?  What US DOT regulations must I comply with?

A:  Transportation of product of this quantity by motor vehicle over public roadways is acceptable under the Materials of Trade Exception to the Hazardous Materials Regulations (HMR).  You need only comply with the relatively simple requirements of 49 CFR 173.6.

Q:  OK, what about the same material shipped by a common carrier or UPS or the US Postal Service?

A:  You must follow all the requirements of the HMR for shipping papers, placards, labels, and markings.  The Materials of Trade Exception only applies if you are transporting your HazMat in your motor vehicle.  The Carrier or their industry group (the International Air Transport Association or IATA is a creation of the airline industry) may have additional requirements.

Q:  What if I need to ship the sample in order to determine its hazards, how do I select a proper shipping name, identification number, hazard class, packing group, etc?

A:  49 CFR 172.101(c)(11) states that except for certain materials, you as a Shipper may assign a tentative shipping name, hazard class, and ID # to a hazardous material (including a hazardous waste) based on your knowledge of its characteristics, the hazard precedence found in 49 CFR 173.2(a), and the hazard classes as defined in the HMR.  Some additional – relatively simple – compliance requirements are found at 172.101(c)(11)(iv), research these if you wish to use this exemption.

Q:  What if the material I want to ship for analysis is a waste and has the potential to be a hazardous waste?  What then?

A:  As noted above, 49 CFR 172.101(c)(11) includes hazardous waste.

Daniels Training Services, Inc.

815.821.1550

Info@DanielsTraining.com

https://www.danielstraining.com/

Q:  Yeah, but what about the US EPA regulations for hazardous waste?  Have you forgotten about them?

A:  There are two US EPA exclusions from the full regulation of the Resource Conservation and Recovery Act (RCRA) for this type of material.  The first, found at 40 CFR 261.4(d) is for small (US EPA says <1 gallon) waste characterization samples collected and shipped solely to determine the hazardous waste characteristics or composition.  The exclusion applies to any stage of the process of sample collection, temporary storage, shipment, and analysis.  As long as you meet the requirements of the exclusion, the sample is not subject to the RCRA regulations for labeling, inspections, personnel training, on-site accumulation time limits, generator status determination, etc.  When shipping the sample you must either comply with the requirements of the US DOT or US Post Office (see above) or if there are none, the requirements of 40 CFR 261.4(d)(2)(ii).

The second exclusion, found at 40 CFR 261.4(e) is for treatability study samples as defined at 40 CFR 260.10.  Somewhat similar to the waste characterization sample exclusion already discussed, this exclusion is more narrow in its allowances and more strict in it requirements.  I suggest a close reading of this regulation if you wish to use this exclusion.  Like the waste characterization sample exclusion, the US EPA requires compliance with applicable US DOT and/or US Postal Service regulations, or compliance with the requirements of 40 CFR 261.4(e)(2)(iii)(B)(1-5) when it comes time for off-site shipment of the sample.  Anything else?

The Materials of Trade Exception for the Transportation of Hazardous Materials

The Materials of Trade Exception for the Transportation of Hazardous Materials

As a shipper of hazardous materials, you are likely comfortable with routine HazMat shipments:

  1. Offer a hazardous material for transportation to a carrier.
  2. Carrier transports HazMat to destination.
  3. HazMat received at destination.

Sometimes, however, you’re faced with a non-routine situation:  you or an employee must transport a hazardous material by motor vehicle over a public roadway.  The need is not limited to, but may include, any one of the following:

  • A ‘sister’ facility requires a small amount of product or raw material from your location.
  • You are required to transport a sample of some material to an off-site location for analysis.
  • You must deliver a product to a customer.
  • A hazardous material is necessary to provide a service to a customer at their location.
  • A hazardous material is necessary to conduct a maintenance service activity at an off-site location.

In any of these situations your concern may be that as a shipper of hazardous materials (one who offers hazardous materials for transportation) you are not allowed to perform the role of a carrier (one who transports hazardous materials in commerce).  You may not be aware that the Hazardous Materials Regulations contain an option for shippers of HazMat in this situation.  Known as the Materials of Trade Exception and codified at 49 CFR 173.6, it was created to simplify the transportation of…

  • Certain hazardous materials…
  • In small quantities…
  • By motor vehicle over a public roadway.
Continue reading to see if the Materials of Trade Exception may be of use to you. (more…)