“PHILADELPHIA (March 8, 2012) — Ellwood Quality Steels Company has agreed to pay a $150,000 penalty to settle alleged violations of hazardous waste regulations at its manufacturing facility in New Castle, Pa., the U.S. Environmental Protection Agency announced today.”  Based on the information contained in the full US EPA news release, let’s determine the cost for Ellwood Quality Steels Company to comply with the regulations and avoid this fine.

1. 1.       “…a variety of hazardous waste including electric and ladle arc furnace dust, which was contained in two tractor trailers without being marked as hazardous waste;” – Since no mention is made to the contrary, I’ll assume the two tractor trailers meet the US EPA definition of a container found at 40 CFR 260.10:  Container means any portable device in which a material is stored, transported, treated, disposed of, or otherwise handled.  A roll of 500 labels bearing the words “Hazardous Waste” = $65.  Add the date of accumulation, ie. the date hazardous waste first was placed in the container, and your back in compliance.
2. 2.       “…improperly disposing of mercury-containing universal waste lamps in its arc furnace without a hazardous waste permit.” – Cost for disposing of 500 x 4’ fluorescent lamps with Lamptracker = $450.
3. 3.       “… stored hazardous waste for more than 90 days without a storage permit;” – This one’s a wash since it doesn’t cost anything extra to ship hazardous waste off-site prior to 90 days.  There are some instances when a Large Quantity Generator of hazardous waste may legally exceed the 90 day on-site accumulation limit without a permit, read more about it here.  Compliance with the regulations, in this case however, is free.
4. 4.       “failed to keep hazardous waste containers closed;”  – Hazardous waste containers must be kept closed except when adding or removing waste, read more here.  New Pig Latching Drum Lid = $275.
5. 5.       “failed to minimize the possibility of releases of hazardous wastes;” – I’m unsure what is meant by this, but since Pennsylvania is one of the few States that requires a containment system for the storage area of a hazardous waste generator [the others are: AL, CA, CT, MA, MN, SC (if LQG), WA, & MO (if >1,000 kg)], I’ll assume they didn’t provide proper containment.  I’m no contractor, so let’s assume the total cost to construct a storage area with containment = $25,000.
6. 6.       “failed to conduct weekly inspections;” – Large and Small Quantity Generators of hazardous waste must weekly inspect their hazardous waste accumulation and storage areas, read more here.  The inspections can be completed by any employee trained sufficiently to perform their duties in compliance with the regulations.  Cost in lost time spent performing the inspection = $50/week = $2,600/year.
7. 7.       “failed to provide hazardous waste training;” – I provide on-site training that meets the requirements of the US EPA for Hazardous Waste Personnel and the US DOT for HazMat Employees for $1,749.
8. 8.       “failed to prepare and maintain hazardous training records;” – I provide these records as part of my on-site training; cost = $0.
9. 9.       “failed to properly fill out hazardous waste manifests;” – I address the proper completion of the Uniform Hazardous Waste Manifest at my on-site training and at my open-enrollment training at no additional cost.
10. 10.   “and failed to comply with universal waste labeling/marking requirements.” – Though provided relief from full regulation under RCRA, universal waste still has specific labeling and marking requirements.  Learn how to comply with the regulations at one of my training events.  Purchase 100 universal waste labels from Labelmaster for $44.

Total cost to comply with regulations = $27,583 + $2,600/year for inspections.  Consider that the cost of the fines doesn’t begin to cover the total costs to the company in lost time, headaches, lawyer and consultant fees, etc.  No matter what math you use, it’s always less expensive to comply with the regulations than it is to pay the fines.

Please contact me for a free consultation; I can help you decide if you’d be better attending one of my open enrollment training events or having me conduct on-site training at your facility.

The US EPA requires you to submit a Notification of Regulated Waste Activity (8700-12) Form for certain activities involving wastes subject to the regulations of the Resource Conservation and Recovery Act (RCRA).  A Notification is required if you handle a regulated waste or hazardous secondary material and may be required under the following circumstances:

• You are a Large Quantity Generator (LQG) or Small Quantity Generator (SQG) of hazardous waste.  A Conditionally Exempt Small Quantity Generator of hazardous waste (CESQG) is not required to notify.
• You are a Large Quantity Handler of universal waste (accumulate >5,000 Kg of universal waste).
• You recycle hazardous waste.
• You transport, process, or re-refine used oil; burn off-spec used oil for energy recovery; or market used oil.  The generation, storage, and off-site transportation of used oil is not subject to notification.
• You are an eligible academic entity opting into 40 CFR 262, Subpart K.
• You are managing a hazardous secondary material.

Upon receipt of an initial notification form, your site will be issued a unique EPA ID number by the US EPA.  This number is specific to the geographic location of your site and does not change if you sell the property or expire if you go out of business.

If you already have an EPA ID number, you must submit a subsequent notification for changes in any of the following:

• Ownership.
• Hazardous waste generator status.
• Regulated waste activity.
• Universal waste handler status.
• Used oil handling.
• Facility contact person.

The Notification of Regulated Waste Activity Form is the method the US EPA or your state environmental agency (see below) relies on to track your regulated waste activities.  It is your responsibility to ensure the information they have is up-to-date, accurate, and complete. The US EPA recently updated its Notification of Regulated Waste Activity Instructions and Form Booklet in December 2011 and it contains very helpful information.

Many states with authorized hazardous waste programs have their own procedures and requirements for submittal of the initial and subsequent notification forms.  State-specific regulations may include:

• A state-specific notification form in lieu of the federal form.
• Time lines for submittal of the initial and subsequent notifications.
• If using the US EPA form, a state mailing address for submittal.
• Fees to accompany the notification.

It is very important that you check with your state to ensure your submittal meets their requirements.  

My training services cover the hazardous waste regulations of the US EPA and the HazMat Employee regulations of the US DOT.  I provide open enrollment training events nationwide and year round (my schedule) and on-site training to meet your exact needs.  Please contact me to arrange for the exact training services you require.

It’s not too hard to imagine a situation where a container of an unknown material for disposal is brought to your attention during a facility clean-out.  In this situation, disposal as a waste is certain, what isn’t certain are the presence, and type, of hazards in the unknown waste.  If a sample is collected and submitted for analysis, how must you manage the unknown waste while you await results?

The answer is simple and answered directly in this US EPA interpretation (RO11424):  any unknown waste must be managed as a hazardous waste until such time as generator knowledge or analysis proves it is not a hazardous waste.

The moment a decision is made to discard a material, it becomes a waste.  This is its “Point of Generation (POG).  At the POG you are required per 40 CFR 262.11 to determine if the waste is exempt from regulation (40 CFR 261.4 or other), is a de-regulated hazardous waste (Used Oil, Universal Waste), or is a listed or characteristic hazardous waste.  Any delay in conducting the hazardous waste determination – say, waiting for lab results – does not exempt the waste from regulation.  The requirements for hazardous waste generators (labeling, on-site accumulation time limit, inspections, training, etc.) apply at the POG or when the waste is removed from a Satellite Accumulation Area (SAA)

Suggested handling for unknown waste during a hazardous waste determination:

1. Store in your Central Accumulation Area (CAA) or SAA.
2. Label:  “Hazardous Waste – Pending Analysis”  <<DATE OF ACCUMULATION>>.
3. Manage the same as all other non-exempt (ie. CESQG) hazardous waste.
4. Request the lab to “Rush” results.  Note, your lab may charge an additional fee for rush service.
5. Immediately upon receipt of results, compare them to hazardous waste characteristics (40 CFR 261, Subpart C).  Determination of listed hazardous waste (40 CFR 261, Subpart D) does not require analysis as it relies upon your knowledge of the source of the waste.
6. If waste is hazardous, remove “Pending Analysis” from the label and continue on-site management as hazardous waste.  Arrange for off-site disposal.
7. If waste is non-hazardous, remove hazardous identification and manage as non-hazardous waste.

Read this blog post for more information about exceptions to the US EPA and US DOT regulations for the storage and transportation of waste determination samples.

Being a generator of hazardous waste is not easy.  Frequently what seems like common-sense (waiting for a lab report before handling a waste as hazardous) is actually a serious violation of the RCRA regulations.  Attendance at one of my open enrollment training events is a good way to ensure you are prepared for situations like these when the arise.

RCRA – the Resource Conservation and Recovery Act – was passed in 1976 to amend the Solid Waste Disposal Act of 1965 and to address a growing national concern over the improper management and disposal of both hazardous and non-hazardous waste.  Subtitle C of RCRA established a system to manage by regulation a hazardous waste from its moment of generation through transportation to its treatment, storage, and finally, disposal.  The name for this comprehensive management system is:  Cradle to Grave.

• Point of Generation = “Cradle”
• Transportation to Treatment, Storage, or Disposal = “to”
• Treatment, Storage, and Final Disposal = “Grave”

While RCRA regulates the generation, transportation, and disposal of hazardous waste, it also has the authority to clean up hazardous waste from active facilities.  RCRA does not, however, have the authority to address the problem of hazardous waste at inactive or abandoned sites or those resulting from emergency response to spills.  Enter CERCLA.

CERCLA – the Comprehensive Environmental Response, Compensation and Liability Act of 1980 – aka:  Superfund, was created to address the problem of hazardous waste and hazardous substances at inactive or abandoned sites or those resulting from emergency response to spills.  It was amended by the Superfund Amendments and Reauthorization Act (SARA) of 1986.  Upon a site becoming subject to its regulations (ie. a Superfund Site), CERCLA imposes liability on parties responsible for, in whole or in part, the presence of hazardous substances at a site.  In other words, if you had anything to do with a hazardous substance ending up at a Superfund Site, either by transporting it their yourself or by contracting with others to do it for you, you have the potential to be identified as a Potentially Responsible Party (PRP) and be held responsible for the entire cost of cleaning up the site.  CERCLA’s authority in these matters is broad and has been upheld by the courts.

A generator of hazardous waste must know about CERCLA/SARA as well as RCRA because CERCLA has the authority to force a generator to clean-up a polluted site or scene of an emergency response spill if that generator ever sent any of its hazardous waste to that site.  But it goes further.  CERCLA regulates hazardous substances, not just hazardous waste.  The definition of a hazardous substance includes a hazardous waste, but it also includes 800 other hazardous substances listed in 40 CFR 302.4.  Many non-hazardous wastes, recycled materials, and de-regulated hazardous wastes (Universal Waste, Used Oil, etc.) contain hazardous substances, which includes:

• Copper and Copper Compounds
• Lead and Lead Compounds
• Mercury and Mercury Compounds
• Zinc and Zinc Compounds
• And many more

So, every time you arrange for disposal of a hazardous waste by recycling, treatment, or disposal, you are opening up the potential for clean-up of a site under CERCLA or RCRA.  Every time you dispose of a non-hazardous or de-regulated hazardous waste – even scrap metal for recycling – you are opening up the potential for clean-up of a site under CERCLA if it contains a hazardous substance.  This responsibility exists even if your waste has been re-manifested by a third party prior to its disposal.  You can read more about the Superfund Program here.

What can you do?

1. Accept that some risk is the cost of doing business.
2. Do everything you can to eliminate the generation of waste.
3. Ensure you are familiar with the regulations that apply to your operations and adhere to them.
4. Perform “due diligence” of any facility to which you ship your waste for disposal, treatment, or recycling to ensure they are in compliance with the regulations and that they have measures in place to protect you from future liability such as a large cash reserve or sufficient insurance coverage.

At my training events I address all of the above while meeting the RCRA training requirements for Large and Small Quantity Generators of hazardous waste.  Contact me to discuss your training needs or review my training schedule to find a date and location near you.

The characteristic of corrosivity is one step of the hazardous waste determination process that you must complete for every waste stream that you generate.

Your waste is a corrosive hazardous waste, with waste code D002, if a representative sample has either of two properties:

1. It is aqueous and has a pH less than or equal to 2 or greater than or equal to 12.5, or
2. It is a liquid and corrodes steel of a specified grade at a specified rate.

For the first property determination aqueous means, “Of or containing water, typically as a solvent or medium”.  The regulation doesn’t specify how much water must be present in the sample, however the only approved test method (Method 9040C) requires the sample to contain at least 20% water.   If your waste does not meet this requirement, then you cannot use this method for determination of corrosivity and must proceed to the second property determination.

The second property determination is one much less known by the regulated industry.  It must be used to determine corrosivity in two circumstances:

1. The waste contains <20% water and therefore is not suitable for the first determination.
2. The waste passes the first determination with a pH of >2 or < 12.5.

40 CFR 261.22(a)(2) specifies Method 1110A for determining if a liquid sample is able to corrode  steel (SAE 1020) at a rate greater than 6.35 mm (0.250 inch) per year at a test temperature of 55 °C (130 °F).  The key word here is:  liquid.  If you don’t have a liquid waste, then you may not use this test method to determine corrosivity.

If it is not clear from the above, the US EPA does not recognize a solid material as having the characteristic of corrosivity; a D002 waste code may not be applied to a solid.  This may differ for your state however as some have included solids in the characteristic of corrosivity or have revised the test methods to encompass solids.

The US EPA description of the characteristic of corrosivity  is explained at 40 CFR 261.22.  A careful reading of this regulation is necessary to ensure your hazardous waste determination is accurate and complete.  Good training will help illuminate other areas of the regulations and how they impact your operations.